Schedule of Conditions
1. Hiring Fees
The hiring Fee is to be determined by Council. Should there
be a variation in the hiring fees, the booking is accepted
and before the function is held, the hirer shall be notified
of the variation and will be required to pay any increase
prior to the function being held.
2. Preparation, Decorating, Catering
and Cleaning
a) All catering is to be discussed with Council staff prior to the event
b) Caterers must bring their own heating and cooling facilities and equipment. The kitchen at Eskbank House is not available for food preparation.
c) All tables and chairs used by the hirer must be cleaned
and packed away properly.
d) Under no circumstances must decorations to be fitted to
the building or fittings within the grounds, house or outbuildings.
e) Repairs for any damage will be a charge against the hirer.
f) All rubbish shall be removed from the grounds (including
carpark and surrounding areas).
3. Smoking
Smoking is not permitted in the House or outbuildings.
4. Alcoholic Beverage
The selling of any spirituous or other alcoholic beverages
in a public hall/property is not permitted. No person shall
take spirituous or other alcoholic beverages into a public
hall/property unless permission is obtained as follows:
a) For a public function, such as a ball, etc., permission
must be obtained from the Council and application for this
purpose must be obtained from the Officer-in-Charge of Lithgow
Police Station.
b) For a private function such as a wedding reception or party,
etc., it is advisable to obtain a "Permit to Consume
Alcohol on a Council Premises" from the licensing Sergeant
at Lithgow Police Station.
c) Consumption of Alcohol on Dance Floor - where a dance floor
is created by the configuration of seating of tables no alcohol
is to be consumed on the dance floor.
5. Conduct of Persons Attending Functions
The hirer will be held responsible for the conduct of persons
attending the function and should damage be caused by any
person during the function, the cost of repairs or replacement
will be made a charge against the hirer. Where, in the opinion
of Council, the hirer has not exercised reasonable control
over the persons attending the function, future bookings by
the hirer may be refused and bookings already made may be
cancelled.
|
6. Cancellation of Bookings
a) Council reserves the right to cancel
bookings for rehearsals, etc., up until three (3) weeks prior
to the date of the function should the functions interfere
with another booking for the same date.
b) The hirer may cancel any booking by notice in writing to
the Booking Officer at least 21 days before the date of the
booking, in which case the Council may refund the deposit
but if less than 21 days notice is given then the hirer shall
forfeit the deposit. Should less than seven (7) days notice
be given, Council may claim the full amount of the hiring
fee.
7. Suitable Containers for Drinks
Ice is to be kept in suitable watertight
containers and it is the responsibility of the hirer to ensure
that those attending the function are aware of this Condition.
Plastic bags are not permitted.
Use of Ice - where eskies are to be allowed
only freeze tubs or bars or ice in screw top containers within
eskies will be permitted.
8. Number of Persons Attending Functions
Functions held within the residence at Eskbank House are limited to 80 persons.
9. Breach of Copyright Act
The hirer will indemnify the Council in
relation to breach of the Copyright Act or any other related
legislation.
10. Insurance
-
Lithgow City Council's
Insurance Policy does not cover any property (other than
Council property) which is lost, stolen or damaged on the
premises.
-
The Hirer will indemnify
and hold harmless the Council against all claims howsoever
arising out of its (the Hirer) use of the premises.
11. Inspections
Hirers will be required to undertake
periodic inspections to ensure that no hazards, which may
cause injury have come into existence during the function.
If any hazard is identified the hirer will take immediate
action to eliminate the hazard.
12. Itinerant Traders
Only land which is zoned appropriately can
be used for this purpose and no council owned property is
to be used for itinerant trades.
|
